Google Workspace, also known as G Suite, is a boon for working professionals. It offers multiple benefits to the users as it will make it easier to work anywhere at any point in time. G Suite has many productive applications like Doc, Gmail, Drive, Calendar, and much more.
It works on the cloud, which means all user data is saved over the cloud server.
However, having so much work flexibility does not mean taking G Suite email backup is unnecessary. Many third-party elements are always searching for the opportunity to steal user information. It’s better to safeguard the crucial data before getting it into the wrong hands.
This blog is all about the reasons to back up the G Suite account data and the multiple solutions which will assist in taking backup.
Why is it Important to back up the G Suite Data?
Emails are essential, and I cannot overstate this enough. You're on the right track! The majority of our working hours are taken up with responding to emails from clients and colleagues.
Would you agree with me? How much control should Google is given over a spacecraft if they have access to so much data? There is a risk of losing access to it as the user does not have complete control over it. So it makes sense to regularly take Google Workspace email backup to avoid any inconvenience in the future. In addition, there is a list of some common situations which necessitate the requirement for backing up complete G Suite data:
- Google can go into downtime for several hours, which impacts the company's financials due to the unavailability of data.
- It is possible to recover data of the G Suite account within 30 days of data deletion. After that, there is no way to recover them.
- Sometimes due to low storage, there is a problem in saving the data, and due to issues in renewing a license, the user's important data may vanish.
- If the user account logs in in two different systems, then the user data may be compromised.
Different Solutions to Backup G Suite Emails
There are several solutions from which the user can think of taking the backup. However, we will discuss some of them to help take G Suite email backup. To know more, check out the methods mentioned below:
- Google Take-out Service
- Data Export Utility
- Third-party G Suite Backup Tool
The above-listed method includes manual as well the professional software. This article will not focus on the manual method for G Suite email backup because it comes with multiple disadvantages. However, we will be listing some of their drawbacks over the third-party G Suite backup software, which will help you decide when selecting the desired G Suite backup method.
Limitations of Manual G Suite Backup Solutions
Google Takeout:
- It does not allow the backup of several G Suite accounts at one time.
- This utility makes the backup of large data complex, and it will also take several days to complete the backup.
- This utility does not guarantee to complete backup data of the user's G Suite account.
Data Export Tool:
- One of the main limitations of this utility is that it doesn’t allow users to stop the process in between and will take a significant amount of time to create backups.
- Allows backing up the user G Suite data after 30 days if the user has already created a backup using this utility.
- The tool takes the backup of complete user data and does not allow backup of only the required data.
- It creates a backup copy in the zip format, and if the user cannot extract the data from it within 30 days, then the data will get erased automatically.
Having so many limitations in the manual G Suite backup solution, it is feasible to go with them. If the user wants to take G Suite email backup without any such limitations, then the user should go with the third method (Third-party software).
Automotive Solution to Handle G Suite Data Backup Efficiently
There is a long way discussion going on about the best solution for creating a copy of the G Suite account. However, it should depend upon the user's requirement for selecting the backup solution. Moreover, with so many limitations in initiating G Suite email backup, approaching third-party software is a good choice.
Many users get confused while selecting the third-party G Suite backup software. But we will end your search today as we will discuss one of the highly efficient software. One such utility is the Shoviv G Suite backup & restore tool; this will not only create the backup of multiple user mailboxes but also allow restoring the created backup in the G Suite account.
- This solution makes the G Suite email backup in the PST file format.
- Using the super admin credential, the user can easily take ups the backup of multiple user G Suite mailboxes.
- The software makes it possible to back up only the selected data of the G Suite account through the filter option.
- The user can schedule their backup periodically regardless of the number of mailboxes.
- The incremental backup option of the software is one of the advanced features which make sure to remove the duplicate data.
There are multiple other functions of the software, making it preferred G Suite backup software by IT professionals. Download its free trial version to check out the software and hands-on with the features.
Conclusion
We have gone through the different aspects that create a need for backup. Along with it, we try to clear user doubts and make more clarity in selecting the backup solution. The methods discussed in this write-up for creating G Suite email backup include the manual and one third-party tool. Users are free to try any of them, but they should consider all the points we have pointed out in this blog.
