Are you using QuickBooks for your accounting and bookkeeping needs? This blog will tell you about alarm billing software solutions that can help your business even further.
If you are running an alarm and security business and have been using QuickBooks for your accounting and bookkeeping tasks, you may have got it all sorted. But have you ever wondered—would it be better if you used a software system that was specifically designed for the alarm industry AND that still allows you to use QuickBooks as your primary accounting software?
Imagine how efficient the whole process would be! On one hand, you get all the automation and digital tools to streamline your workflow. On the other hand, you can use QuickBooks—all on the same platform. All in all, you get maximum efficiency, transparency, and scalability across all your business processes. But to have that, you will need an alarm company billing software system that is compatible with QuickBooks.
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Yes, there are options for you. And no, it is not just one. In fact, the current marketplace for field service management software brings you plenty of software products that integrate with QuickBooks. So, what would be the best choice for your business? You will find that right here in this blog.
What is Alarm Billing Software?
Before we go ahead and give you a list of software systems with all their complex features, let’s try to understand what alarm billing software is and what it does for your business.
Essentially, an alarm billing software system is a software application that automates your billing process. But in most cases, the software is not limited to taking care of billing and invoicing alone. It goes beyond financial aspects and offers you a wide range of tools and capabilities that help you automate and streamline almost your entire workflow.
An alarm and security company is typically a service-based business. Naturally, it involves both backend tasks and field services. In other words, you need to take care of various admin tasks like scheduling, dispatching, routing, monitoring, inventory, reporting, time-tracking, and so on just in order to do a smooth job of installing or repairing an alarm at one of your customer’s homes. An alarm company billing software solution will enable you to automate, streamline, and standardize this backend process so that your service technicians can do a better job in the field.
What is QuickBooks Integrated Alarm Billing Software?
As mentioned above, an alarm billing software system is, by definition, a business automation tool designed for the alarm and security industry. It does, however, have more bells and whistles than automation alone. It leverages various advanced technologies to add more efficiency and transparency to your workflow. For example, most alarm billing software solutions are cloud-based, meaning that they use cloud storage technology to store, save, and organize data.
Similarly, many alarm company billing software systems support third-party integrations, which broadly refers to the process of synchronization between two or more software applications so that the user can leverage both their advantages while being on a single platform.
Perhaps one of the best examples of third-party integration is Uber. The popular ride-sharing app is primarily designed for booking a cab online. But at the same time, it uses Google Maps for navigation, Twillio for real-time chat support, and Braintree for payment operations. The user, however, can do all of these things without leaving the Uber app once and without even noticing that they are using a different system than Uber. That is how third-party integration works.
Coming back to alarm billing software systems, this is exactly how third-party integrations work for them as well. And this is no different for QuickBooks integration either.
Simply put, a QuickBooks integrated alarm billing software system is a software application that supports synchronization with QuickBooks and allows users to use the popular accounting software and the business automation software simultaneously. The goal of integrating additional apps into the platform is to streamline data exchange and reduce the need for manual data entry, ultimately saving time and improving accuracy.
Why is QuickBooks Integrated Alarm Billing Software Better?
QuickBooks is arguably the most popular accounting software today. Over 7 million businesses worldwide, across various industries, use QuickBooks for their accounting and bookkeeping. Currently, QuickBooks alone has a market share of 36.18% in the accounting market, while the top alternatives for QuickBooks accounting tools are NetSuite with only 8.51%, Cognos with 6.71%, and SAP FICO with 5.83% market share.
Given the popularity and efficiency of QuickBooks, it is only evident that using an alarm company billing software system that integrates with QuickBooks will give you more control over your financial processes. This way, you can take advantage of both of their features in a more seamless manner.
The goal, however, of leveraging QuickBooks integrated alarm billing software is to increase efficiency, transparency, and productivity. A QuickBooks sync with other applications streamlines workflows and ensures data is up-to-date across systems. Integration enhances reporting by consolidating data across multiple systems. Moreover, the integration allows you to use the same data on both applications, thus eliminating the need for manual data entry and, in turn, the risks of human error.
Top Alarm Billing Software
The first alarm billing software on our list that offers perhaps the most efficient QuickBooks integration is Field Promax. It is a mobile-optimized, cloud-based business management software customized for alarm and security businesses. It provides a comprehensive dashboard and a full management suite for automating almost all your backend tasks, including scheduling, dispatching, monitoring, reporting, routing, time-tracking, inventory, estimating, and, of course, billing and invoicing.
The highlight of Field Promax in terms of QuickBooks integration is that the smart, intuitive software supports seamless two-way sync with QuickBooks. This means you can use your QuickBooks databases on Field Promax and the other way around. When your field technician completes a job, you can easily sync the work order with QuickBooks, and it will automatically generate the final invoice, which you can then send directly to the customer using Field Promax.
Using QuickBooks Web Connector, you can also easily integrate your QuickBooks company files with Field Promax.
Despite the cutting-edge sync and other applications, Field Promax is surprisingly easy to use. Even your field technicians can learn its navigation and application in no time. Plus, it is affordable, offers great value for money, and has a flexible pricing plan to suit your growing business.
Best Features
- Cloud-based
- Mobile app
- Dashboard
- Calendar views
- Scheduling and dispatch
- Estimates
- Invoice
- Time-tracking
- Two-way QuickBooks sync
- Compatible with both QuickBooks Online and QuickBooks Desktop
Pricing: Basic plan starts at $49 for 2 users per month. Free trial available.
mHelpdesk is packed with useful features and capabilities. It provides an integrated scheduling and dispatch solution, ensuring complete transparency and increased agility throughout the process. Furthermore, because you can dive down for more information and deeper insights, the dashboard provides a fantastic overview of your operations. Its billing and invoicing functions are likewise well organized and easy to use. It plugs right into QuickBooks without any extra hassle. With QuickBooks handling your accounting and mHelpdesk taking care of your workflow, you get a 360-degree automation solution to make your business processes more efficient, transparent, and productive.
Best Features
- Quick and easy setup
- Two-way sync
- QuickBooks Online and QuickBooks Desktop are compatible
- Work order management
- Scheduling
- Reporting and analysis
- Estimating
- Invoicing
Pricing: Starting from $169 per month.
BigChange is a comprehensive work order management platform for alarm companies that enables field service companies to earn more work, gain more control over their operations, and provide exceptional customer service. Bringing customer relationship management (CRM), scheduling, real-time tracking, remote resource management, financial administration, and document management into a single, cloud-based platform that is easy to use and integrate
BigChange supports integration with a multitude of third-party software systems, including QuickBooks. It offers a download feature so that users can upload and match transactions on the accounting software directly from its platform. It is best integrated with QuickBooks Online Advanced.
Best Features
- Job management
- Scheduling
- Client portal
- Live tracking
- Cloud storage
- Field resource management
Pricing: $14.95 per month.
Jobber is well-known for its efficiency and extensive features, making it one of the most popular and successful mobile field service management solutions on the market today. It is basically a mobile-optimized cloud-based FSM software system that allows service firms to handle job orders, field personnel, and general routine activities. Work orders, estimates, scheduling, dispatching, cost tracking, reports and analysis, inventory management, online booking, billing, invoicing, and digital payments are just a few of its impressive features. It also offers field technician alerts and notifications, customer reminders, repeat task management, real-time tracking, GPS, and other capabilities.
Jobber pairs perfectly with QuickBooks Online to enable users to sync and organize their customer data, products, services, timesheets, payroll, invoices, and payment information in the most convenient way. It completely eliminates double entry and erroneous entry, making your workflow more efficient.
Best Features
- Work order management
- Routing
- Scheduling and dispatch
- Invoices
- Payments
- CRM
- Online booking
- Automated invoice follow-ups
- Online payment
Pricing: Jobber Lite starts at $19 per month.
MobiWork is a reliable, scalable, and customizable remote workforce software solution for all small, medium, and big alarm and security companies. It helps businesses with field technicians carry out their duties smoothly, without delays, and with superior logistical coordination, dispatch, GPS tracking, payments, invoicing, email/text message notifications, and much more.
Among its various third-party integrations, MobiWorks is particularly known for its efficient synchronization with QuickBooks Desktop Enterprise. Users can export and import data in the field with just a tap, create invoices and push them into QuickBooks to manage payments and accounting at the same time, and also create customizable fields in the invoice with every relevant job detail, including parts and labor.
Best Features
- Scheduling
- Job management
- Asset tracking
- Audit management
- Calendar management
- Billing and invoicing
Pricing: $39 per month.
Final Thoughts
Considering the benefits of using an alarm billing software system that integrates with QuickBooks, it is high time that you invest your time and efforts to find the right software for your alarm and security business. Any of the options listed above could be a great solution to aid your workflow and increase productivity. But remember, every business is different, and so are their specific needs. Therefore, make sure that the software you choose is the right fit for your workflow.
If you are still confused about that, you can simply go with Filed Promax. This is one choice that can never go wrong. First of all, it has possibly the widest range of features, along with brilliant customization options. This means that no matter what your needs are, you are going to find a solution to them with this one. Besides, they offer best-in-class support and customer service, even post-sales. So you can expect reliable assistance at every step, be it onboarding, troubleshooting, or syncing your accounts with QuickBooks. And last but not least, Field Promax has one of the most efficient and seamless integrations with both QuickBooks Online and QuickBooks Desktop.
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